Spring is almost upon us and we at Kopanong Hotel and Conference Centre know this to be a time when conferences are being planned. Manufacturers, distributors and associations are inviting you to come together and make plans for the next year or consolidate existing ideas. Kopanong Hotel and clever conferencing go hand in hand. However these would not have been so easy to associate would it not have been for our keen understanding of what makes good conferencing etiquette for both delegates and organizers.
Today we wish to share some of these do’s and don’t with you our faithful supporters:
- DO bring plenty of business cards. It is awkward when you reach into your wallet or purse to discover you are out. You never know who will want to follow-up with you – carry plenty of cards!
- Do take notes. While I used to think it was important to be able to quote the speaker verbatim later, over mingle-drinks, it isn’t. Listening to a speech is actually just a platform for “getting a gist” of the message Through their words, the notes you should jot down are actions or brainstorms you have to think about and implement yourself at a later stage.
- Do listen. Be in the moment. We spend too much of our time staying distracted; turn off your iPhone and other devices. People (and problems) will wait, that’s why there’s voicemail. The only way to let your own thoughts through the gateway the speaker creates for you is to focus on what you are hearing.
- Do say “Hello” and introduce yourself to anyone sitting next to you before the event begins. Everyone is overwhelmed and feeling out of his or her comfort level. Instead of waiting for them to come to you, take the first step.
- Don’t share your horror stories about an order, your business or your personal life with others. That tends to encourage others to share theirs, which dampens the mood and detracts from the good you are there to do.
- Don’t immediately analyze what you didn’t like about a speaker or program. Instead, try to find some specific idea you got from it and tell others
- Don’t attempt to r It’s tempting to ask your vendor about an order or another dealer about a delivery. Save that for an email you both can track.
In wrapping up, before you leave the conference, sit down with a pen and paper. Write out two things you plan to change when you get back to your business and why. Remember, the only currency any of us has is time. Conferences are a great use of yours, but then you have to leave with more motivation and better ideas than those with which you arrived.